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Barman Inventory
Barman Inventory · v1

Inventory & Stock Management Help

Learn how to manage your drink catalog, update stock levels, and keep accurate records of what’s in your bar.

📦 Overview

The Inventory section lets you keep track of every drink you sell — from bottles and packs to cartons or crates. You can view current stock, restock items, and set alerts for low inventory.

🍾 Adding a New Drink

To add a new drink to your catalog:

  1. Go to Inventory → Add Drink to Catalog.
  2. Enter the drink name and select a category (Beer, Soft Drink, etc.).
  3. Specify the bottle sizes per pack, carton, or crate — if applicable.
  4. Set the selling prices per unit (bottle, pack, etc.).
  5. Define a Low Stock Threshold — this helps Barman alert you when stock runs low.
  6. Click Save Drink to add it to your catalog.

💡 Tip: Drinks added here appear automatically in the order screens and reports.

🔁 Restocking Drinks

Restocking lets you record new stock quantities when you buy from your supplier.

  1. Go to Inventory → New Restock.
  2. Fill in the restock header (date, notes, etc.).
  3. Add one or more line items — choose the drink, the unit (bottle, pack, etc.), and the quantity.
  4. Enter the unit cost (if you track purchase costs).
  5. Click Save Draft if you’re not done yet, or Post Restock to confirm.

Once a restock is posted, the quantities are added to your live stock automatically.

⚠️ Low Stock Alerts

Each drink can have a “Low Stock Threshold.” When your available quantity drops below that threshold, it’s flagged in:

  • The Inventory list (highlighted in red or orange).
  • The Financial Dashboard under “Low Stock.”

You can adjust the threshold at any time by editing the drink in your catalog.

🧾 Editing or Deleting Drinks

To edit a drink’s details, click the Edit button next to it in the catalog. You can update its name, prices, or thresholds as needed.

To remove a drink, click Delete. Deletion is permanent, so ensure no pending orders are using it.

🏷 Assigning Prices to Rooms/Sections

Different rooms or sections (e.g. VIP Lounge, Bar Counter) can have their own prices.

  1. Go to Inventory → Assign Prices.
  2. Select a room and enter prices for each drink.
  3. Click Save Changes.

💡 Example: You can charge ₤2.50 per bottle at the bar and ₤3.00 in VIP.

📊 Viewing Stock Reports

To analyze your inventory performance, go to the Reports → Financial Dashboard. You’ll find:

  • Top-selling drinks
  • Low-stock summaries
  • Historical restock and sales data

Keeping your stock updated ensures that sales, reports, and cash tracking remain accurate.

🧠 Best Practices

  • Always post restocks promptly after receiving goods.
  • Regularly review your low-stock alerts.
  • Use consistent naming for drinks (e.g., “Guinness 500ml”).
  • Back up your database or export reports weekly.

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